Job Summary

Member of the Payables Team reporting to the Associate Director of Finance. Performs a diverse range of fiscal and administrative duties for the Finance Office of Harvard Graduate School of Education. Works and communicates with a wide range of clients to foster effective working relationships, policies and procedures. Works with the whole array of accounts and funding sources regarding all payables. Responsible for performing audits to ensure accuracy and compliance with internal and external regulations. Works independently as well as collaboratively in selecting and applying established fiscal procedures appropriately.

Position Description

Core Duties:

Review and approve all Reimbursement and Corporate Card Concur expense reports according to University and IRS policies.
Review and approve all Travel Reimbursements via B2P for staff and faculty and B2P for non-employee reimbursements.
Monitor school travel for compliance and risk, stay current with University travel initiatives and polices
Manage and administer the Payables business processes and transactions for the School. Serve as backup for the Payables coordinator in the processing of transactions including Suppliers setup, vendor payment B2P, Concur P-Card approval, credit vouchers and providing customer service.
Establishes and manages accounting record keeping systems for all GSE payables transactions and procedures for tracking and reporting, including guidance, oversight and remediation for GSE.

Other duties:

Running and interpreting reports for diverse projects, assisting staff in reconciling accounts and making compliant purchases. May include transaction creation for departments experiencing staffing difficulties.
Work with staff and faculty to prepare for audits and to institute remedial measures where necessary. Coordinate these responsibilities with Analysis Team and central Risk Management as needed; ensure ongoing compliance with policies and procedures of Tax Services, Travel and Reimbursement, Accounts Payable, Office of Sponsored Research and FLSA regulations.
Participate in the management and implementation school training initiatives, efforts and policies pertaining to Financial Applications for new and existing employees.
Meet the challenges posed by administrative staff turnover and change to ensure that departments and projects have appropriate, proactive and, if necessary, rapid-response training as required. Design and write customized training instruments for GSE.
Serve as GSE liaison with Dean's Travel Board, Office of the General Counsel, Tax Services, Procurement Services and Risk Management on payables issues. Assume a proactive and timely role in assisting and resolving questions regarding these areas of responsibility.

Basic Qualifications

Required: Minimum of 3 years previous accounts payable/accounts receivable experience. Knowledge of basic accounting principles. Proficiency in Word & Excel.

Any candidate wishing to be considered must supply a cover letter in addition to their resume showing that they meet the required basic qualifications.

Additional Qualifications And Skills

Experience with Harvard financial systems preferred. Ability to meet deadlines, excellent organizational skills and strong attention to detail are a must. Ability to manage multiple priorities in a busy service-oriented office. Ability to work both as part of a team as well as independently. Strong customer service focus.

Working Conditions

HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship

Additional Information

HGSE is a diverse communityof learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

Hiring and retaining staff reflecting the diversity of those we serve
Providing employees opportunities to learn, grow, and be challenged
Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation
Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion
Communicating transparently and respectfully; and
Fostering an inclusive, respectful, and professional work environment

About The Harvard Graduate School Of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Cambridge

Job Code

400110 Financial Associate I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Salary Grade

054

Department

Finance

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.